Human Resources Staffing Coordinator

San Jose, CA

Post Date: 03/07/2018 Job ID: hallmark-2396 Industry: Human Resources/Recruiting Pay Rate: $20-$25
Human Resources Staffing Coordinator (Entry Level)

• Interview Scheduling
• Coordinate all interview schedules for Sales and Marketing plus G&A
• Partner with recruiters to determine interview strategy
• Work directly with external candidates to determine availability
• Use Outlook calendaring to schedule interviews with hiring managers and interview team
• Confirm all interviews with appropriate parties
• Resolve last minute scheduling issues when necessary  
• Obtain approval for travel
• Work with candidate on air, hotel and transportation needs
• Adhere to travel policy (inform candidates of do and don’ t)
• Handle all expense reports for candidates post interview
• Close out any issues  
• Get all necessary documents from staffing for PUMI approval
• Submit requisition approval through PUMI and manage workflow
• Notify recruiter of PUMI approval
• Enter new approved req in Jobvite  
• Submit all background checks, ensuring they are completed prior to start date
• Follow up with candidates when necessary
• Assist recruiters as needed with onsite interview candidates
• Handle all invoicing
• Manage online HR SharePoint drive
• Manage Staffing Req report 
• Submit all onboarding information to HR

Bachelor's degree Strong MS Office Suite Skills Calendaring skills (Outlook) Application Tracking System experience preferred (Jobvite, if possible) Very organized with strong multitasking skills Excellent Communications skills (spoken, written) Proactive with strong follow through and work with sense of urgency Strong customer service skills (internal and external) SharePoint experience desireable    

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