Human Resources Specialist

San Jose, CA

Post Date: 04/02/2018 Job ID: hallmark-2401 Industry: Human Resource Assistant Pay Rate: $25 - $30

HR Specialist




Responsible for HRIS, general HR administration and On-boarding Support HRIS


• Ensure accurate and up-to-date employee data in HRIS (GHR/Workday) and Knox Portal

• Maintain employee system profile with current information

• Manage relevant employee documents in HRIS (offer letter, resume, bonus agreements, etc.)

• Maintain BeneTrac system ensuring accurate employee information

• Maintain I-9 and work authorization reverification

• Update and create HR Operations manuals, forms, and templates

• Provide written references for employment verification and visa support letters

• Process purchase orders, budget approval, expense and invoice payment

• Support Company Social Events and the Wellness program

• Maintain visitor gift inventory, ordering, and distribution as needed



• Process I-9 employment verification and E-verify, payroll and new hire documents

• Coordinate with other departments for new hire set-up - cubicle, systems, laptop, badge, etc.

• Partner and coordinate with New Hire Orientation staff for Local new hires, conduct new-hire orientation

• Support M&A/Inter-subsidiary transfers projects - reconcile employee files for onboarding and update tracking log on transfer acceptances. Support transfer overview, benefits orientation meetings, and onboarding orientation.

• Implement E-Filing Project: conversion from hard-copy employee files to electronic soft copy






Bachelor’ s degree

Proficiency with MS Office (Outlook, Excel, PowerPoint, Word)

Workday experience a plus, but not required

3+ years’ experience

Exceptional strong written and verbal skills.

Comfortable with ambiguity, complexity and changing business needs

Multi-tasking Master

Mature, self-confident and detail oriented

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