Executive Assistant

San Francisco, CA

Post Date: 02/02/2018 Job ID: hallmark-2382 Industry: Administrative and Support Services Pay Rate: 80000.00 - 100000.00 YEAR

The Executive Assistant will report directly to the Office Manager in San Francisco. This position requires someone with a diverse skill set. It will comprise full administrative support to two of the investment team analysts.

Job Responsibilities:
  • Provide senior level executive administrative support
  • Act as a “ gatekeeper” for Analyst(s) by planning, coordinating and ensuring their schedule is followed and respected
  • Complete a broad variety of administrative tasks including: manage extremely active calendar; complete expense reports; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
  • Ensure business travel and expense policies are appropriately adhered to

  • Financial services industry experience required; familiarity with tech industry a plus
  • Excellent computer skills (proficient in PowerPoint, Excel, Word and Outlook)
  • Knowledge of Bloomberg, Meraki, Street Events and themarkets.Com preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Adaptable to various competing demands while maintaining a high level of client service and response
  • Reliable, flexible, discretion, confidentiality and prioritization
  • Highly professional with exceptional written and verbal communication skills
  • Strategic thinker with initiative who proactively seeks out internal resources and proposes solutions
  • Must possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independently


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