Executive Administrative Assistant

Palo Alto, CA

Post Date: 10/22/2017 Job ID: hallmark-2350 Industry: Administrative and Support Services Pay Rate: 0.00 YEAR

You will be proving direct administrative support to the President  for our non-profit client in Palo Alto.  Your discretion, organization and flexibility are priorities for this role.
  • Manage work flow and communications with researchers, foundations, government officials, media, and academic leaders
  • Manage heavy calendaring, scheduling, and logistics 
  • Prioritize and orchestrate meetings and commitments 
  • Arrange national and international travel and monitor expense reimbursements.
  • Maintain an organized system of tracking, monitoring, and prioritizing a wide variety of projects and follow-up
  • Other duties as assigned
  • Excellent communication and interpersonal skills
  • Outstanding customer service skills and desire to assist others; approachability; ability to quickly establish rapport while handling sensitive and confidential information
  • Excellent writing and editing skills
  • Proven ability to exercise independent judgment in making decisions; ability to take initiative in solving problems
  • Excellent organizational skills; ability to set and juggle multiple priorities
  • Ability to work with minimal supervision under tight deadlines and in high pressure situations
  • Strong Microsoft Office Suite and computer skills 
  • Preferred:  Knowledge of the field of education 

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